Workplace Solutions (Smart Office)

Workplace design and associated services play a significant role in how attractive a company is perceived to be on the labor market, and influences the employee decisions about whether to stay or leave the company.

Because many office employees can now work efficiently and access the internet anywhere, it's becoming increasingly important to create environments where employees are able to exchange ideas and generate collaborative added value for their employers. Our SmartOffice concept takes an overall view of the role of the office space. Well-considered solutions based on technology and expertise create the right conditions for the office of the future.

A SmartOffice starts with the people that work there.

The SmartOffice:

  • Is designed on the basis of employee needs and supports many different ways of working.
  • Attracts prospective employees and motivates the company's existing staff.
  • Significantly contributes to increasing staff productivity.
  • Reduces the cost of premises and calibrates support services according to office needs.
  • Contributes to a more sustainable world by optimizing shared resources.
  • Is served by modern technology that ensures effective utilization of resources.

A SmartOffice starts with the employees that work there

As the illustration shows, a SmartOffice is designed around the needs of its employees. People are different and have different professional roles. This leads to a range of needs and demands on the design of the office space. These needs need to be thoroughly mapped before major changes can be implemented, and continuous finetuning is required following the transition to the SmartOffice. Focusing on the needs of the employees ensures that the SmartOffice is well received by your organization.

A SmartOffice increases a company's attractiveness

Your company's image is based on a number of factors, where the impression of your premises and office space are an important piece of the puzzle for potential and existing employees. Research indicates that a company doubles its chances of being selected by a recruitment candidate if the company premises are perceived as being pleasant and functional. In the battle over new talent, a SmartOffice, with services customized and delivered to employees on their terms, can be one of the tools for a positive outcome.

A SmartOffice increases productivity

Personnel costs are often a company's largest cost today, and represent 90% of total cost in some companies. It's been shown that the physical working environment influences productivity. A SmartOffice, with well-considered design, modern technology and support services can increase perceived productivity by between one and four percent*, which in itself is equivalent to most companies' rental costs. Optimizing conditions for all employees is an investment that pays off-the right people together with the right conditions generate positive results.

A SmartOffice reduces the cost of premises

Traditional offices have utilization rates below 50%, i.e. half of workplaces are always unoccupied. This means that there is considerable savings potential in reducing office space while simultaneously ensuring that employee needs such as individual work stations and meeting rooms are met. In addition, it's necessary to consider how costs of operations and maintenance can be optimized, and which type of technology is best placed to support the office in the future.

Our extensive experience of complex SmartOffice projects and efficient service delivery makes Coor the obvious choice of partner. A well-executed transition to a SmartOffice contributes to decreased costs of premises and increased productivity, as well as increasing employee satisfaction.

A SmartOffice is a sustainable, long-term solution

A SmartOffice is also a sustainable, long-term solution. This contributes to an improved environment by optimizing resources such as office space, heating, air quality, etc. This also contributes to a better working environment and increases employee well-being as a result of reduced noise levels, ergonomically designed work stations and improved air quality, for example.

Coor is the first facility management company to offer environmental certification of all the services we deliver, with the aim of ensuring that we deliver our services in the most environmentally friendly manner possible. We call this Coor Green Services.

Smart technical solutions are part of a SmartOffice

As a leading service provider, we want to be seen as the most innovative company in the facility management sector. We achieve this by continuously identifying, developing and launching innovative solutions that provide concrete value for our customers and ourselves.

Coor focuses on understanding how new technology, such as the Internet of Things and mobility can be used to increase attractiveness, productivity, efficiency and sustainability in the office environment.
Alongside our customers, partners and employees, our far-reaching innovation ecosystem identifies, develops and launches selected services under the SmartSolutions umbrella. A few examples of our SmartSolutions follow:

Coor SmartFlow is currently used by more than 70,000 service users in the Nordics. The system rationalizes mail management systems and notifies recipients of letters or parcels when ready for collection.
Coor SmartResponse facilitates fault reporting by employees in a unique system based on QR codes placed around the office space that can be scanned with a smartphone.
Coor SmartReception is a virtual reception where visitors receive receptionist services on a screen. This solution is mainly used in receptions with limited visitors and generates considerable cost savings compared to physical staffing.

As a Coor customer, you can expect several of our smart solutions to be implemented in ways uniquely suited to your office. Read more about how our SmartSolutions can streamline your workplace  

Coor has the competences needed to make your SmartOffice a reality

We implemented our first SmartOffice in 2008. We have assisted multiple organizations in the conversion of existing premises, or in relocating to new offices, and have succeeded in reducing office space by over 30%--while over 90% of employees are generally more satisfied with the new premises than the old. Over the years, we have implemented SmartOffice solutions in locations around the Nordics, including Stockholm, Oslo, Gothenburg and soon Copenhagen.

Regardless of how you work today, Coor is the right partner for a discussion about how you can make your offices smarter. Coor has the Nordics' largest customer base in workplace services, and has delivered cleaning, reception, conference, coffee, fruit, telephony and staff restaurant services for many years. This unique experience in combination with extensive expertise in SmartOffice design and how to implement the required change process, makes us the obvious choice of partner. Feel free to contact us for an initial consultation about how we can make your offices more productive.