Coor SmartArchive

Do you have large amounts of documents that you need to have available in a simple and safe manner?Are you looking for ways to have more storage space? Are your documents stored in many different filing systems, on paper or digitally? SmartArchive makes all your documents easy to access and handle wherever you are, and saves you money while doing it.

What is Coors SmartArchive?

Coor SmartArchive is a service for digitalizing of documents and digital and physical archiving. SmartArchive can be used for purchase and customer agreements, HR documents, physical mail, invoices, waybill (freight documents) and correspondence, i.e. tenders etc.

Scanning and digitalizing can be performed at Coor’s own facilities or at your premises by yourself or by dedicated staff. We provide advice on effective document management and physical archiving in accordance with Nationa lArchives standards. We deliver our services according to the international information security standard ISO 27000, to satisfied customers since 2001.

Customer value

  • All documents in one secure place, accessible only to authorized personnel
  • Frees up space, important for the activitybased office
  • Reduces processing time and makes document handling easier
  • No need for costly investments
  • Scaleable (from 2 up to 50 000 users)
  • Access 24/7 from anywhere in the e-archive
  • Flexible – fully configurable accordingly with customer needs and can be fully integrated with other business systems

We provide advice on effective document managementand physical archiving in accordance with NationalArchives standards.

Features of SmartArchive:

  • Digitalization (if needed) can be done byCoors Scanning Production unit or locally by a receptionist or by the customer itself
  • Scanned documents can be made available in Coors e-archive Arkinet or in the customers own system (HR system, Invoice handling system or e-archive)
  • The documents are easily searched and retrieved in the e-archive
  • The documents are accessible 24/7 in the e-archive
  • The customer decides which rules that shall apply on system access (who has access, from where, and when)
  • Customer can get notifications and alarms, full traceability and reports
  • Physical arching can be handled locally or somewhere else by the customer or by Coor
  • Coor offers secure handling according to legal regulations and customer demands
  • Documents in the physical archive are available for retrieval

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Coor Privacy policy

The purpose of our Privacy Policy to help you understand what information we process and why we process it. We have made these updates as new data protection regulations (GDPR) entered into force on 25 May in the European Union / EEA.

Consent to the processing of personal data

The personal data we process is data provided by you when you fill in a contact form or subscription form on Coor's websites. It is your full name, e-mail address and your phone number or postal address (if and when applicable).

What is the purpose of processing your personal data?

Your personal data is required in order for us to send out the material you expressed an interest in such as press releases, news, and/or newsletters. We also use personal information to contact you personally if you filled in a contact form.

What is the legal basis for processing your personal information?

Our processing of your personal data is based on your consent to the processing. You can revoke your consent at any time by emailing us at info@coor.com

Information about processing your personal data

We have implemented appropriate technical and organizational measures to protect your personal data against loss or unlawful access. The number of persons with access to your personal data is limited. Only persons managing the Coor website you visited and/or who need to process your personal data in accordance with the above purposes will have access to your personal data.

We may also share your personal data with other Coor Group companies and suppliers and business partners who perform services or development on our behalf.

Your personal data may be transferred to a third country, that is, a non-EU / EEA country, in conjunction with Coor's use of the cloud-based services Office 365 provided by Microsoft Ireland Operations Limited ("Microsoft").

When Microsoft provides Office 365 services, Microsoft manages customer data (such as email, files) in data centers in the EU (currently: Dublin (Ireland) and Amsterdam (Netherlands)). However, as an integral part of the Office 365 services, some limited personal information (such as e-mail address) may also be processed in the United States).

In order to comply with applicable data protection requirements, Coor has entered into a data processing agreement with Microsoft and has also entered into standard contractual clauses ("EU Model Clauses") with Microsoft. All Microsoft subcontractors handling personal data in connection with the Office 365 services are committed by Microsoft in accordance with Article 11 of EU Model Clauses.

GDPR