The workspace is a large and rising cost for many businesses, especially for those renting office spaces in central business districts and nearby suburbs. From our experience most businesses can cut these costs by up to 30 % by optimizing the use of their workspaces and at the same time increase both employee satisfaction and workforce productivity.

How can you be certain your current mix of office space, conference rooms, quiet spaces, meeting facilities and creative spaces fits your business right now? By using objective utilization measures in various workspaces, combined with an understanding of operational needs through an in-depth interview process.

Automated and real-time measurement

Coor SmartUtilization is a system for measuring the utilization of space in real time. Wireless sensors respond to body heat in a space, transmitting data that can be presented visually in time and space in a web-based analysis tool. The analysis tool has pre-defined KPIs and charts for analysis, providing objective decision-support data for optimizing the workspace.

All the information captured by Coor SmartUtilization is anonymous. The system only register how many people who occupied the space during a specific time period.

Qualitative interviews

In order to understand the various needs of an operation, the statistics generated by utilization measurement is supplemented by qualitative, in-depth interviews conducted by experienced change managers. Coor has a tried-and-tested, well-documented working method for this type of interview, which is conducted on collective and individual bases.

Fact based decisionmaking and successful change

The combination of quantitative real-time measurement data and qualitative interviews enables well founded discussions and decision making. It also supports the change management process once the decided changes are implemented. The result is more efficient use of the workspace, more satisfied employees and increased workforce productivity.

SmartUtilization in brief

  • Workspace utilization is measured in real time
  • Cost-efficient, fast installation with minimal impact on daily business.
  • All information captured is completely anonymous.
  • Utilization can also be presented visually in a web-based office layout.
  • Utilization measurements are supplemented by in-depth interviews by specialists.
  • The combination of quantitative data and qualitative interviews enables fact based decision making and change.

Mattias Wahlgren

Innovation Manager


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Coor Privacy policy

The purpose of our Privacy Policy to help you understand what information we process and why we process it. We have made these updates as new data protection regulations (GDPR) entered into force on 25 May in the European Union / EEA.

Consent to the processing of personal data

The personal data we process is data provided by you when you fill in a contact form or subscription form on Coor's websites. It is your full name, e-mail address and your phone number or postal address (if and when applicable).

What is the purpose of processing your personal data?

Your personal data is required in order for us to send out the material you expressed an interest in such as press releases, news, and/or newsletters. We also use personal information to contact you personally if you filled in a contact form.

What is the legal basis for processing your personal information?

Our processing of your personal data is based on your consent to the processing. You can revoke your consent at any time by emailing us at

Information about processing your personal data

We have implemented appropriate technical and organizational measures to protect your personal data against loss or unlawful access. The number of persons with access to your personal data is limited. Only persons managing the Coor website you visited and/or who need to process your personal data in accordance with the above purposes will have access to your personal data.

We may also share your personal data with other Coor Group companies and suppliers and business partners who perform services or development on our behalf.

Your personal data may be transferred to a third country, that is, a non-EU / EEA country, in conjunction with Coor's use of the cloud-based services Office 365 provided by Microsoft Ireland Operations Limited ("Microsoft").

When Microsoft provides Office 365 services, Microsoft manages customer data (such as email, files) in data centers in the EU (currently: Dublin (Ireland) and Amsterdam (Netherlands)). However, as an integral part of the Office 365 services, some limited personal information (such as e-mail address) may also be processed in the United States).

In order to comply with applicable data protection requirements, Coor has entered into a data processing agreement with Microsoft and has also entered into standard contractual clauses ("EU Model Clauses") with Microsoft. All Microsoft subcontractors handling personal data in connection with the Office 365 services are committed by Microsoft in accordance with Article 11 of EU Model Clauses.